Applied Epic does not publish pricing publicly — you have to request a demo and go through a sales process to get a number. Based on what agencies report, here is what Applied Epic actually costs and what drives the price up.
Base license: $2,500–$8,000+ per month
Applied Epic charges per seat per month. A 5-user agency typically sees $2,500–$5,000/month for the base license. Larger agencies with 10+ seats report $5,000–$8,000+/month. The exact number depends on which modules you license and your negotiated rate.
Implementation: $10,000–$50,000+
Getting Applied Epic configured for your agency requires data migration, workflow setup, and system integration. Applied charges for implementation services and many agencies hire third-party consultants to manage the process. Implementation fees routinely run $15,000–$30,000 for mid-sized agencies.
Training: $3,000–$15,000
Applied Epic requires formal training for staff. Applied charges for training engagements, and most agencies budget 2–4 weeks of reduced productivity while staff learn the system — a real cost even if not billed directly.
Annual support and maintenance
Applied charges annual maintenance fees typically ranging from 15–20% of the license cost. Updates, technical support, and access to new features all require active maintenance contracts.
Total year-one cost: $45,000–$150,000+
For a small-to-mid agency, total year-one investment — license, implementation, training, and support — typically runs $45,000–$150,000 depending on agency size and module selection. Year two and beyond is the recurring license plus maintenance.
→Policy and account management across all lines
→Accounting and commission tracking
→Document management and storage
→CRM and activity tracking
→Reporting and analytics
→Carrier downloads and ACORD form generation
For large agencies with 20+ staff who use all of these modules daily, Applied Epic can be cost-justified. For small independent agencies writing commercial lines, the cost-to-value ratio rarely works — most small agencies use 10–20% of what they pay for.
Independent agents writing commercial lines spend the majority of their time on three things:
1
Client intake
Collecting business info, operations, prior coverage, loss history
2
ACORD forms
Generating 125, 126, 130 — and not re-entering data twice
3
Submission tracking
Knowing which markets quoted, at what premium, with what status